Looking for work? There are many simple things you can do now that can help you meet application deadlines without a last-minute rush, or the mistakes that can come with it.
Start by creating a master job-search document with every detail that you think could be requested on an application, such as names and addresses of former employers and all potential references, past salary details, and so on. This will help you speed up the repetitive part of filling out job applications by cutting and pasting. Use the time you save for ensuring that your personal statements, skills descriptions, and customized CVs are perfect for each role you pursue.
Use a spreadsheet, the Table function in your word-processing software, or a notebook to keep track of opportunities, how you respond to them, and the results. This should include due dates for applications, a record of when you have sent your applications in, information about confirmation or responses received, plus any important notes about the post or interviews. You can also use your phone to set reminders about deadlines so that you’ll never find yourself filling out an application at the last minute.
Create a master folder for job-search information, and create a folder within it for every university you have applied to, and for others you are especially interested in. Always save a copy of each application you make, including those made using Web-based systems. You may also want to save key documents about prospective employers in these folders, so that everything is on hand if you get a surprise call but don’t happen to have Internet access at that crucial moment.